Pet Boarding Invoice Template

Free invoice templates for pet boarding businesses built for nightly rates, additional pet charges, and medication fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: pet boarding invoice, pet boarding bill, or kennel boarding invoice.

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Download Free Pet Boarding Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Pet Boarding Invoice Template

Best for:

Logo, membership, emergency and vet fields.

Editable Pet Boarding Invoice Template

Best for:

Edit rates, add baths, daycare, late fees.

Free Pet Boarding Invoice Template

Best for:

Nights, feeding, meds, playtime, kennel notes.

Printable Pet Boarding Invoice Template

Best for:

Schedule, vaccination proof, signatures.

How to Invoice for Pet Boarding

A simple flow that covers booking, the stay, and the final bill without surprises.

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In 5 Steps:

Create a booking estimate with dates and rate type, then send a deposit request to hold the run.
At check-in, confirm pet details, meds, feeding, and check-in and checkout times.
Track nightly stays and add-ons separately each day.
After checkout, total nights, fees, and tax, then apply the deposit as a credit.
Send the final invoice with payment options, due date, and any pickup notes.

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What to Include on a Pet Boarding Invoice

Use these fields to keep invoices clear, complete, and compliant.

Invoice number and title
Invoice date
Provider business name, address, phone, email
Client name, address, phone, email
Pet details (name, breed, weight, microchip ID)
Service date range and check-in and checkout time
Kennel or boarding permit/license # (if required; check local rules)
Vaccination confirmation or record reference #
Itemized charges section with rates and tax line
Payment terms, deposit received, due date, and authorization signature

Billing Scenarios for Pet Boarding Providers

How to label charges so every invoice makes sense the moment your clients see it.

Boarding - Nightly Rate; Peak/Holiday Surcharge

Holiday or peak dates

Seasonal demand raises costs, and the surcharge signals the date-based price change.

After-Hours Drop-off Fee; After-Hours Pickup Fee

After-hours drop-off or pickup

Staffing outside business hours costs more and needs explicit pricing.

Medication Administration; Special Care Surcharge

Medication or special care needed

Extra time and risk should be priced apart from standard boarding.

Second Pet Rate; Multi-Pet Discount

Multiple pets from one household

Add a field for vaccination verification with the date checked. If rules vary, state that proof is required and check local rules.

Playtime Add-on; Exit Bath

Owner requests add-ons

Optional services are elective and should never be bundled into base boarding.

Late Pickup Fee; Extra Night

Late pickups tie up the run, so time-based fees prevent disputes.

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Standard charges and fees for pet boarding

List nightly rates, extra pet charges, medications, and play packages with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Overnight Boarding

Item

Pet stays overnight

Qty × nightly rate. Note feeding, potty schedule, and emergency contact in the booking notes.

Additional Pet (Same Suite)

Item

Second pet in same room

Qty × add-on rate. Confirm pets cohabitate safely and share feeding instructions.

Daycare Stay

Item

Full- or half-day care

Qty × day rate. Record temperament, play group, and pickup window to avoid late fees.

Bath & Blow-Dry Add-On

Item

Add bath before pickup

Qty × service rate. Towel-dry sensitive breeds; note shampoos or allergies.

Medication Administration (Oral)

Item

Pills or drops given

Qty × per-dose rate. Log time given and customer-provided instructions.

Medication Injection

Item

Injection required

Qty × per-injection rate. Record lot/label as provided; require signed authorization.

Extra Play/Enrichment Session

Item

One-on-one or group play

Qty × session rate. Track duration and activity type for transparent reporting.

After-Hours Check-In/Out

Item

Pickup or drop after hours

Qty × after-hours fee. List exact time window approved by staff.

Holiday Peak Surcharge

Item

Holiday or peak dates

Qty × surcharge. Apply only to listed peak periods; publish dates up front.

Retail Toy or Chew

Item

Taxable

Send-home toy or chew

Qty × item cost × (1 + markup%). Hand to owner at checkout; note size/type.

Save and reuse your boarding rates and fees

Create a free account and save nightly rates, extra pet fees, and medication charges once, so nothing gets retyped.

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Common Pet Boarding Invoicing Mistakes

These slip-ups cause chargebacks and tense handoffs. Use the fixes to keep billing clean and calm.

Mistake

How to fix it

Leaving out check-in and checkout times leads to extra-day disputes.

Record the exact times on the invoice and base counts on a clear cutoff. Publish the cutoff in your terms.

Not stating the full service date range makes the night count unreliable.

Show the start and end dates right under the invoice date and confirm the total nights in the summary.

Include each pet’s name and a unique ID like microchip or tag, and tie each charge to the correct pet in notes.

Add a field for vaccination verification with the date checked. If rules vary, state that proof is required and check local rules.

No cancellation or refund terms leaves you eating no-show costs.

Publish a clear window and fee schedule in your terms and repeat the policy on the invoice footer.

Forgetting to apply the deposit makes clients feel double-charged.

Record the amount received and deduct it before showing the balance due. Display the remaining deposit credit if any.

Pet Boarding Invoice FAQs

Nightly kennel rates, daycare hours, meds, holiday surcharges, multi-pet discounts, and pickup rules, use the right line items, terms, and fees with clear answers.

How should I bill nightly boarding vs dog daycare hours?

Charge a nightly rate for sleepovers and a half-day or full-day rate for daycare. Line item: “Boarding: 3 nights x $48 = $144” and “Daycare: 1 full day = $32.”

What proof of vaccines do I need before check-in?

Most kennels require rabies, Bordetella, and DHPP; some catteries require FVRCP. Rules vary—check local rules. Line item: “Record verification fee: $5.”

Can I charge for medication administration and special feeding?

Yes. Bill per dose and note any refrigeration or pill-pocket costs. Line item: “Med administration: 2 doses/day x 3 days x $3 = $18” and “Fridge storage: flat $4.”

How do multi-pet discounts work in a kennel or pet resort?

Discount the second pet sharing a suite or run. Spell out the percent and when it applies. Line item: “Second dog discount: 20% off $48/night x 3 nights = −$28.80.”

Do I add a holiday or peak-season surcharge?

Yes for high-demand dates like Thanksgiving or July 4. State the dates and the uplift. Line item: “Holiday surcharge: 15% of boarding subtotal $144 = $21.60.”

What’s the policy for late pickup or after-hours checkout?

Offer a grace window, then charge a fee or an extra daycare block. Line item: “After-hours pickup: 7:15 pm = $20.”

Can I require a nonrefundable deposit to hold a run?

Do it for peak seasons or long stays. Apply the deposit to the final bill; make the cutoff and refund rules clear. Line item: “Booking deposit: 25% of estimate $300 = $75 (applied at checkout).”

Can I bill for an exit bath or nail trim before pickup?

Yes, make it an add-on with clear pricing. Line item: “Exit bath: medium dog = $30” and “Nail trim = $12.”