Download Free Pet Sitter Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Pet Sitter Invoice Template

Best for:

Logo, care plan, vet and contact fields.

Editable Pet Sitter Invoice Template

Best for:

Edit rates, add extras, travel, overnights.

Printable Pet Sitter Invoice Template

Best for:

Schedule, checkboxes, signatures, emergency.

Free Pet Sitter Invoice Template

Best for:

Dates, visits, keys, feeding, meds, notes.

How to Invoice as a Pet Sitter

Keep it simple, show the work, and make paying easy.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm booking details with the client and lock visit dates, windows, and tasks.
Track units as you go so counts are clean: visits, nights, meds, extras.
Add rates, add-ons, and any travel or holiday fees, and note what is taxable.
Request a booking deposit for longer jobs, then record the payment when it lands.
Create the invoice, apply the deposit as a credit, and show the remaining balance.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Pet Sitter Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number
Invoice date and due date
Pet owner name, billing address, and service location
Business name and contact info
License/insurance policy #
Pet details (names, species, special notes)
Service dates and visit windows
Line items with units (visits/nights/hours)
Travel/mileage and surcharges
Subtotal and taxes if applicable (check local rules)
Deposit received and credit applied
Total due, payment methods, and payment/late fee terms

Billing Scenarios for Pet Sitters

How to label charges so every invoice makes sense the moment your clients see it.

Overnight stay; Late checkout

Overnight house-sitting

Nights and late departure are billed separately so the time is clear.

Drop-in visit; Additional pet fee

Twice-daily drop-ins for one week with a second dog

Shows the base visit rate plus the add-on for extra pets.

Holiday surcharge; Weekend premium

Holiday weekend coverage

Peak dates cost more, and listing the uplift prevents surprises.

Medication administration; Special handling

Medication time or injections

Collect two contacts and the preferred vet in your client file and reference the authorization on the invoice or attached form.

Key pickup/return; Travel/mileage

Key pickup and return trip

Separate the errand from care so clients see what the trip costs.

Rush booking fee; After-hours visit

Short notice and late hours increase effort and deserve premium rates.

Free Online Invoice

No sign-in. Save as PDF.

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What pet sitters usually bill for

Price visit fees, extra pet fees, holiday surcharges, and mileage with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Drop-in visit

Item

Standard daily check

Qty × visit rate. Note arrival window and tasks covered to set expectations.

Dog walking

Time

On-leash exercise

Hours × hourly rate. Include route length and weather limits for safety.

Overnight pet sitting

Time

Stay at client home

Hours × hourly rate. State arrival/departure times and house rules.

Additional pet fee

Item

More than one pet

Qty × per-pet rate. Clarify species and handling needs to avoid scope creep.

Medication administration

Item

Pills, drops, injections

Qty × task rate. Require written instructions and vet contact for emergencies.

Key pickup/return

Item

Before first booking

Qty × trip rate. Log chain of custody and lockbox code if provided.

Holiday/after-hours surcharge

Item

Peak dates or late nights

Qty × surcharge rate. List calendar dates or hours this applies.

Pet transport

Item

Vet or groomer rides

One-way trips × rate. Add mileage or wait time as needed and get authorization.

Litter box refresh

Item

Replace litter and clean

Qty × task rate. Note brand preference and disposal method to keep hygiene consistent.

Pet supplies purchased

Item

Taxable

Food, litter, pads needed

Cost × (1 + markup%). Attach receipt and note leftover items left with owner.

Save and reuse your pet sitting rates and fees

Create a free account and save visit rates, extra pet fees, holiday surcharges, and mileage once, so nothing gets retyped.

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Common Pet Sitter Invoicing Mistakes

You want fast, drama-free payments. Use these quick fixes to stay clear and avoid disputes.

Mistake

How to fix it

Putting all work into one line makes totals look arbitrary and invites pushback.

Break out visits, extras, and surcharges with units and short notes so clients can check the math.

Leaving off service dates and visit windows triggers access problems and disputes.

List each date with a clear time window and the count for that day. Keep the format consistent across invoices.

Attach or link your terms for cancellations, payments, and visit logistics, and reference them on every invoice.

Collect two contacts and the preferred vet in your client file and reference the authorization on the invoice or attached form.

Charging the wrong tax on services creates compliance risk and rework.

Confirm what is taxable for your services and show the tax line only when required. Check local rules.

Forgetting to apply the booking deposit confuses the balance and slows payment.

Show the deposit as a prior credit and subtract it from the amount due, with a short note.

Pet Sitters Invoice FAQs

Billing help for pet sitting visits, overnights, walks, meds, mileage, holiday surcharges, and cancellations. Line items, markups, and terms explained with clear answers.

How should I bill for meet-and-greet and key pickup?

Charge a short appointment at your standard visit rate or a flat fee. Add travel if it’s a special trip. Example line item: “Meet-and-greet, 20 minutes: $20” and “Key pickup: $10.”

What’s the right way to charge for multiple pets in one household?

Set a base visit rate, then add a per-additional-pet fee. Spell out what the add-on covers. Example: “Drop-in, 30 minutes: $28” plus “Additional pet x2: $6.”

How do I show medication administration and special care?

List meds separately from the visit so clients see the time and skill. Note method and difficulty. Example: “Pill administration, small dog: $5” or “Insulin injection, twice daily: $12.”

How do I price and note holiday and after-hours visits?

Use a percentage uplift or a flat surcharge and tag the date. Keep it consistent for all clients. Example: “Holiday surcharge, July 4: $15” or “After-hours visit, 9:30 pm: $8.”

Can I add a travel or mileage fee for long-distance drop-ins?

Yes, when the home is outside your service radius. Use per-mile plus a minimum. Example: “Mileage, 12 miles round trip at $0.65: $7.80” with “Travel minimum: $5.” Rules vary. Check local rules.

What belongs on a pet sitting invoice for overnight stays?

Break out the nightly rate, the included visit windows, and extras like late checkout. Include house-sitting tasks if covered. Example: “Overnight, 8 pm–7 am: $85,” “Late checkout, after 11 am: $15,” “Plant watering: $5.” Use the Pet Sitters Invoice Template if you need a ready format.

How do cancellations and last-minute bookings appear on the bill?

Show them as separate lines tied to your policy. Include the date and window missed or booked. Example: “Cancellation fee, less than 24 hours: $25” or “Rush booking, under 12 hours: $10.”

How do I document an emergency vet trip and get reimbursed?

Record transport time, mileage, and any advance payments to the clinic. Attach the receipt and list your time separately. Example: “Emergency transport, 1.5 hours: $75,” “Mileage, 18 miles: $11.70,” “Vet bill paid on client’s behalf: $142.36.”