Siding Contractor Invoice Template

Free invoice templates for siding contractors built for materials, labor, and disposal fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: siding contractor invoice, siding contractor bill, or siding installer invoice.

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Download Free Siding Contractor Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Siding Contractor Invoice Template

Best for:

Logo, PO and permit fields.

Editable Siding Contractor Invoice Template

Best for:

Edit rates, removal, extras, change orders.

Printable Siding Contractor Invoice Template

Best for:

Totals, color, warranty, signatures.

Free Siding Contractor Invoice Template

Best for:

Squares, material, wrap, trim, haul.

How to Invoice as a Siding Contractor

A simple flow from scope to paid, with clear steps and deposits handled cleanly.

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In 5 Steps:

Document the site, measurements, and material choices, then confirm the scope.
Estimate labor, materials, rentals, disposal, and permit fees, then set a deposit.
Send the estimate for approval with terms, deposit due, and change-order rules.
Track hours, materials pulled, rentals, and any hidden damage found during work.
Issue the invoice, apply the deposit, attach photos and inspection notes, and list warranties.

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What to Include in a Siding Contractor Invoice

These are the must-have fields for clear, compliant invoices clients can pay without questions.

These are the must-have fields for clear, compliant invoices clients can pay without questions.

Business legal name, address, phone, email
License/registration #
Client name and service address
Invoice number and issue date
Job/PO number
Work description summary
Permit/inspection # (check local rules)
Itemized labor hours and rate
Itemized materials with units and cost
Taxes, deposit received, payment terms, and balance due

Billing Scenarios for Siding Contractors

How to label charges so every invoice makes sense the moment your clients see it.

Tear-off & removal; Dumpster/disposal fee

Tear-off and disposal of old siding

You charge for the labor to remove old siding and the cost to haul debris.

Siding install (per square); Housewrap & flashing

Install new siding by square

Labor is per 100 sq ft and the weather barrier is a separate task to show.

Rot repair labor; Sheathing materials

Repair rot or damaged sheathing found mid-job

Hidden damage is outside the original scope and needs its own lines.

Trim/soffit/fascia labor; Metal/wood materials

Trim, soffit, and fascia updates

Use squares for siding area, linear feet for trim, and pieces for vents so counts are clear.

Window/door re-trim; Caulk & sealants

Window and door re-trim during siding

Openings add time and materials beyond flat wall runs.

Change order labor; Restock/delivery fee

Switching materials affects labor, lead times, and costs.

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Standard charges and fees for siding contractors

List squares, trim kits, housewrap, removal, haul off, color codes, and lift time with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Site Measure & Assessment

Time

First visit to scope work

Hours × hourly rate. Include travel, measurements, photos, and notes to set an accurate estimate.

Siding Removal & Demo

Time

Old siding needs teardown

Hours × hourly rate. Note disposal plan and protect landscaping to limit damage claims.

New Siding Installation

Time

Installing lap, panel, or shake

Hours × hourly rate. Specify crew size and pattern; record substrate prep and fastener schedule.

Housewrap & Tape Materials

Item

Taxable

Moisture barrier is required

Cost × (1 + markup%). List brand and perm rating; include seam tape quantity.

Window/Door Flashing Install

Time

Openings need moisture control

Hours × hourly rate. Detail sill pans, corner patches, and drip cap steps to document waterproofing.

Custom Metal Trim (Brake-Formed)

Item

Taxable

Fabricating custom flashing/trim

Cost × (1 + markup%). Note gauge, finish, and linear feet formed on site.

Change Order Labor

Time

Scope shifts after approval

Hours × hourly rate. Reference the signed change order ID and describe the added tasks.

Debris Haul-Off & Disposal

Item

Dump run after demo

Volume or weight × rate. Pass-through dump ticket; separate recyclables when required.

Permit & Inspection Fees

Item

Jurisdiction requires permit

Pass-through as billed. Attach permit number and inspection outcome for records.

After-Hours/Emergency Surcharge

Item

Nights, weekends, or rush

Per-visit × surcharge rate. Apply only to off-hours mobilization; note start/stop times.

Save and reuse your siding labor and fees

Create a free account and save square counts, trim kits, and removal fees once, so nothing gets retyped.

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Common Siding Contractor Invoicing Mistakes

Real headaches show up here, with simple fixes that keep cash flow smooth and disputes rare.

Mistake

How to fix it

Forgetting to apply the deposit, which overstates the balance due.

Apply the deposit as a line near the total and show the new balance; attach the receipt.

Bundling labor and materials into one total, which hides what the client is paying for.

Use separate lines for hours and for materials with units and rates so the math is obvious.

Add permit and inspection numbers on every invoice for that job; if not required, note it and check local rules.

Use squares for siding area, linear feet for trim, and pieces for vents so counts are clear.

Skipping warranty info, which causes callbacks to turn into arguments.

State labor and manufacturer warranty terms and start dates, and show any exclusions.

Charging equipment or disposal fees without context, which feels like padding.

Name the rental or service and date range, and link the rate to the job phase it supported.

Siding Contractors Invoice FAQs

Price by the square, add tear-off, dumpsters, permits, lift rentals, and change orders. Bill repairs and weather time right. Get paid faster with clear answers.

How do you price siding by the square vs time and materials?

Most siding installers quote per square for installs, and T&M for repairs. Example line item: “Install fiber-cement siding, 22 squares @ $410 per square = $9,020.”

What should I include for tear-off, disposal, and dumpster fees?

List removal per square plus a dumpster or haul-away fee. Example: “Tear-off existing vinyl, 22 squares @ $35 per square = $770” and “20-yd dumpster, flat = $425.”

How do I bill for sheathing rot or hidden damage found after tear-off?

Use a change order with unit pricing for sheets and labor. Example: “Sheathing replacement, 6 sheets OSB @ $38 = $228” and “Labor, 4 hrs @ $75 = $300.”

How do I handle permit and inspection fees?

List the actual permit cost and your admin time separately. Example: “City siding permit = $120” and “Permit processing, 1 hr @ $50 = $50.” Rules vary. Check local rules.

Should I collect a deposit and use progress billing for multi-day jobs?

Yes. Take 30 to 50 percent up front, then bill milestones like tear-off complete and siding hung. Example: “Progress payment 2, 40% of contract = $4,200.”

What belongs on a siding repair invoice for small jobs?

Keep it simple: trip fee, labor time, parts. Example: “Trip fee = $65,” “Labor, 1.5 hrs @ $85 = $127.50,” “J-channel, 2 pcs @ $9 = $18.” Use the Siding Contractors Invoice Template to speed repeat repairs.

How do I show material markup and tax on the invoice?

Show your pre-tax material subtotal, markup as a line, then sales tax if required. Example: “Materials = $2,400,” “Contractor markup 15% = $360,” “Sales tax 7% on materials = $168.” Rules vary. Check local rules.

How do I bill equipment like scaffolding or lift rental?

Charge daily or weekly, plus delivery if applicable. Example: “Boom lift, 3 days @ $185 = $555” and “Equipment delivery = $95.”