Download Free Veterinarian Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Veterinarian Invoice Template

Best for:

Logo, client and pet IDs, plan fields.

Editable Veterinarian Invoice Template

Best for:

Edit services, add labs, microchip, extras.

Printable Veterinarian Invoice Template

Best for:

Vaccines, meds, consent, signatures.

Free Veterinarian Invoice Template

Best for:

Pet, breed, weight, procedures, meds, notes.

How to Invoice as a Veterinarian

A simple flow from estimate to paid, so your clinic runs smoothly.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm the visit scope and rates, share a written estimate, and get consent.
Record patient details and planned services in your system before the exam.
Collect a deposit when required and note the amount and method.
Deliver the care and capture all services, meds, and quantities in real time.
Build the invoice, apply the deposit, set terms, send, and offer easy pay options.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Veterinarian Invoice

These are the must-have fields for clear, compliant invoices.

Clinic name, address, phone, and email
Veterinarian name and license #
DEA registration # (if dispensing controlled drugs)
Invoice number
Issue date and payment due date
Client name and contact
Patient details (pet name, species, breed, weight, microchip ID)
Service date(s) and location (clinic or mobile)
Itemized services and products with quantities and rates
Subtotal, discounts, deposit received, taxes where applicable (check local rules), and total due
Payment terms, late fees, and accepted methods
Estimate/consent ID, medical record number, and Rabies certificate/tag # if given

Billing Scenarios for Veterinarians

How to label charges so every invoice makes sense the moment your clients see it.

Emergency exam fee; After-hours surcharge

After-hours urgent visit

Explains the base exam plus the extra cost for care outside normal hours.

House call fee; Mileage

Mobile house call

Shows the visit charge and travel costs tied to distance.

Surgery package; Anesthesia

Spay or neuter

Separates the surgical bundle from anesthesia based on weight and time.

Lab panel; Sample collection

Full diagnostic bloodwork

Use separate lines for professional time, procedures, tests, and products with units and counts that anyone can follow.

Medication; Dispensing fee

Prescription filled in clinic

Breaks out the drug cost and the pharmacy handling required by law.

Hospitalization per day; IV fluids

Shows bed and monitoring apart from consumables used in care.

Free Online Invoice

No sign-in. Save as PDF.

Create a Free Account

☝️ Risk-free 30-day trial.

Standard charges and patient fees for veterinarians

List exams, vaccinations, tests, procedures, prescriptions, and follow ups with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Wellness exam

Item

Annual or new-patient visit

Qty × rate. Document findings and client consent; include species, weight, and vitals for clear records.

Vaccination administration

Item

Giving core or lifestyle vaccines

Qty × rate. Record vaccine, lot, and expiration; update certificate and pet record the same day.

Surgery time

Time

Any soft-tissue or orthopedic procedure

Hours × surgical rate. Track anesthesia start/stop and surgeon time for accuracy and compliance.

Anesthesia monitoring

Time

When patient is under anesthesia

Hours × rate. Include technician monitoring; capture vitals and notes in the chart.

Diagnostic imaging, per view

Item

Radiographs or ultrasound image sets

Views × rate. Attach radiology notes and save images to the patient file.

In-house lab testing panel

Item

CBC, chemistry, urinalysis run onsite

Panels × rate. Name the panel and reference ranges; attach results to the visit.

Medications dispensed

Item

Taxable

Sending home prescription drugs

Units × unit cost × (1 + markup). List drug, strength, directions, and refills; document counseling.

Microchip device

Item

Taxable

Selling a microchip to the owner

Each × unit cost × (1 + markup). Include chip brand and ID; provide registration info to client.

Microchip implantation

Item

Implanting a purchased microchip

Qty × rate. Record chip ID and owner details; submit registration per clinic policy.

After-hours emergency fee

Item

Visit outside posted hours

Each × flat rate. Disclose at triage; applies on nights, weekends, and holidays.

Save and reuse your vet services and prices

Create a free account and save exam fees, vaccine and test prices, and procedures once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Veterinarian Invoicing Mistakes

Real-world billing snags, plus simple fixes that keep cash flow steady and clients calm.

Mistake

How to fix it

Leaving off patient identifiers causes record mix-ups and slows reimbursement.

List pet name, species, weight, microchip or chart number, and owner contact on every page.

Not showing your license or DEA details invites compliance holds and insurer pushback.

Display your license number on all invoices and add DEA registration when controlled drugs are dispensed; check local rules.

Record deposits in your system and subtract them in the totals section with a clear note of the remaining balance.

Use separate lines for professional time, procedures, tests, and products with units and counts that anyone can follow.

Calculating tax wrong on meds, food, or supplies risks fines and refunds.

Tax only the items required by law, mark nontaxable items, and keep your tax table current; check local rules.

Using vague descriptions leaves clients confused and support staff fielding calls.

Write in plain language what was done, where, and why, and reference the signed estimate or consent.

Veterinarians Invoice FAQs

Real-world vet billing help: emergencies, surgery add-ons, lab send-outs, farm calls, cremation options, wellness plans, and after-hours fees. Fast line items, clear answers.

How should I bill for an after-hours emergency exam?

List the emergency exam as its own line with the after-hours surcharge. Use your Veterinarians Invoice Template to show time of service and triage level. Example: “Emergency exam: $145; After-hours fee: $95.”

What’s the best way to show surgery estimates when complications add time?

Show a base package, then add time and materials as separate lines. Note the estimate range and require a deposit. Example: “Spay: $420; Extra anesthesia 15 min: $45; Additional sutures: $18; Surgical deposit: $100.”

Can I add a prescription dispensing fee for meds filled in-house?

Yes, if posted and approved by your animal hospital policy. Show drug, strength, quantity, and the dispensing fee as a separate line. Example: “Amoxicillin 250 mg, 14 caps: $22; Dispensing fee: $9.”

How do I handle multi-pet visits—one bill or separate?

One bill is fine if one owner pays, but group by pet under clear subheads. Include each pet’s diagnostics and vaccines on its own set of lines. Example: “Bella: Exam: $65; DHPP: $32. Max: Exam: $65; Rabies: $28; Biohazard fee: $5.”

What travel or farm-call fees should a large-animal vet list?

Show the farm call, mileage or zone fee, and any chute or restraint time. Add time-on-site separately if you bill hourly. Example: “Farm call: $75; Mileage 18 mi: $18; Pregnancy checks 6 head: $120.”

Where do cremation choices and euthanasia charges go on the invoice?

Create a dedicated section with service, remains option, and memorial items. Include any pickup or third-party crematory fee. Example: “Euthanasia: $140; Private cremation: $210; Paw print: $25; Crematory transport: $35.”

How do wellness plans and preventive care subscriptions get invoiced each month?

Bill the monthly plan as a subscription and list what’s included. Any out-of-scope service shows as an add-on at visit time. Example: “Adult Wellness Plan: $39/month; Add-on: Ear cytology: $28.”

What about lab send-outs and imaging read fees from a radiologist?

Split in-house collection from the reference lab or teleradiology read. Show each test name and the specialist read as separate lines. Example: “CBC/chem collection: $15; Reference lab CBC/chem: $58; Radiology read: $45.”